Secure Digital Court Hearing Scheduler Supporting Role Based Access and Case Update

Abstract

The rapid growth in legal cases and the increasing workload of judicial institutions have created a significant demand for efficient, secure, and centralized digital court management systems. Many courts continue to rely on manual record-keeping, paper-based documentation, email communication, and disconnected software tools to manage case records, hearing schedules, and legal correspondence. These conventional approaches often result in scheduling conflicts, misplaced documents, delayed communication, limited transparency, and inefficient coordination among courts, lawyers, and clients. Furthermore, sensitive legal documents are frequently stored or transmitted without adequate security mechanisms, making them vulnerable to unauthorized access, data tampering, and confidentiality breaches. These challenges highlight the need for a secure and integrated digital solution for modern judicial administration. The proposed Digital Court Hearing Scheduling Platform provides a centralized web-based system developed using Flask with TinyDB for structured data management. The platform implements RoleBased Access Control (RBAC) to provide courts, lawyers, and clients with secure, rolespecific access to case records, hearing schedules, and legal documents. To protect confidential information, legal documents and messages are encrypted using the Affine Cipher before storage and sharing, ensuring secure communication and controlled access. The system also supports hearing scheduling, appointment management, secure file sharing, and real-time coordination through a unified interface. The proposed platform improves judicial efficiency by reducing manual workload, strengthening document security, enhancing transparency, minimizing scheduling conflicts, and enabling faster case management, thereby providing a reliable, scalable, and secure digital solution for modern court administration.